How it works

A plugin, not a fork

Indico.ai is delivered as an Indico plugin. It adds the smart features to the Indico you already run, and the AI work happens in separate services that you control.

From a click to an answer

Install the plugin. It sits alongside Indico core and your other plugins.
The plugin asks. Requests go as JSON through an AI gateway that respects Indico's permissions.
AI services work. Search, language models, OCR and queues run on infrastructure you choose.
Work happens in the background. A task queue with workers keeps Indico fast.
Results come back with sources. Findings link to the evidence behind them.
People review and decide. Organizers and Reviewer edit, approve or override.

Architecture diagram: Indico web app and Indico infrastructure connect through a permissions layer and JSON to an AI gateway, then to an AI enrichment service with OCR, an LLM and an async task queue. Internet access goes through a safe proxy. — Reference architecture from the application proposal. The same pattern serves the other features.

What stays in your control

Hosting

The AI services are designed to run on your own servers, not a third party's.

Models

Small, self-hostable models first, and a choice of models rather than one vendor.

Data

Applicant and attendee data stays with you. Nothing is stored externally by design.

Permissions

The gateway enforces Indico's own access rules, so people only see what they should.

Decisions

The AI assists. People confirm, edit or override.

Upgrades

Because it is a plugin, it can follow Indico core releases without a fork to merge.

Where each feature stands

Honest status, updated as work moves forward.
Feature	Concept	Concept design	Prototype	Pilot
Smart Search	Reached	Reached	Not yet	Not yet
Smart Chatbot	Reached	Reached	Not yet	Not yet
Smart Recommendations	Reached	Reached	Not yet	Not yet
Smart Notifications	Reached	Not yet	Not yet	Not yet
Smart Compose	Reached	Reached	Not yet	Not yet
Smart Analytics	Reached	Not yet	Not yet	Not yet
Smart review	Reached	Reached	Not yet	Not yet

The plugin repository is private while the design settles. Collaborators get access.

Where help is welcome

This will be built with others. A few places to start:

Institutions: pilot a feature against your real events and workflows.
Developers: the plugin, the AI gateway, the services, the interface.
Researchers and students: evaluation, datasets, benchmarks.

Let's collaborate

Questions

Is this an official Indico product?

No. It is an independent project. It is not affiliated with or endorsed by CERN, the United Nations or the Indico project.

Will AI make decisions for us?

No. Every feature assists, and people decide. The Trust page explains the safeguards.

Where does our data go?

The design keeps AI services on infrastructure you control. Nothing needs to leave it.

Can I try it today?

Not yet. The designs are concepts, and the search preview on the home page uses made-up events. Collaboration is how this moves forward.